Convention and Party Affairs Assisant

Job Title: Convention & Party Affairs Assistant
Reports to: Party Affairs Director
Salary: $40,000-$45,000
Start date: April 15th, 2023
Anticipated End Date: July 15th, 2023
Location: Madison, Wisconsin
Application Deadline: 3/31/2023 (Applications are considered on a rolling basis. Deadlines may be shortened or extended as necessary. There is no guarantee this posting will remain open until the deadline or be closed on the deadline. This is a suggested timeframe based on organization needs.)

About The Democratic Party of Wisconsin: WisDems is nationally recognized as one of the country’s highest-performing and most pivotal political organizations. In the 2024 election cycle, WisDems will continue to build a massive program to re-elect President Joe Biden, re-elect US Senator Tammy Baldwin to ensure a Democratic US Senate majority, elect candidates up and down the ballot in spring and fall elections alike, and advocate on policy issues. WisDems’ work is grounded in inclusion, respect, and empowerment across race, gender, other dimensions of identity, and the rural/suburban/urban divide. Our work continues year-round, collaborating with partners to build a movement that delivers meaningful change for all Wisconsinites. We seek outstanding applicants who share our values and vision to join the team, help win elections, and build a future where everyone can thrive.

The Opportunity: As a Convention & Party Affairs Assistant, you will help with the planning and execution of both in person and virtual events, including our largest event of the year – State Convention. You will serve as the main point of contact for our local County Parties, party units, and members across the state of Wisconsin. You will be their live help desk to ensure their requests and questions are answered promptly and/or directed to the correct department within the Democratic Party of Wisconsin. Additionally, you will work with the Party Affairs Director and finance team to administer the membership program to ensure data accuracy as it relates to State Convention.

Job Responsibilities:

  • Attend and assist in the planning and execution of in person and virtual events, including, but not limited to, the 2023 State Convention in June.
  • Ensure membership, County Party delegate list, individual delegate request & convention fee contribution data entry is completed accurately and in a timely manner
  • Process memberships via mail and online in a timely manner and ensure membership data accuracy, making corrections as needed, and work with the finance team to make sure membership renewals are administered by mail and email.
  • Staff a live help desk on the phone for our County Officers to ensure their questions and requests, especially regarding State Convention, are answered in a timely manner, and be the main point of contact for all other incoming calls and monitoring the voicemail inbox. Assign calls and messages to the appropriate departments within the phone line ticketing system.
  • Monitor applicable email inboxes to ensure timely responses.
  • On year requirements include working outside of normal work hours; including canvassing and other election-preparation as necessary.

Qualifications (Required):

  • Growth Mindset – ability to take and implement feedback.
  • Relentlessly Goal Oriented – enjoys working toward and achieving ambitious goals. Keeps calm in stressful situations. Has the capacity and willingness to work long hours during peak season, rolling up their sleeves and getting the work done.
  • Cultural Competency –  Able to build relationships and collaborate with colleagues, voters, and volunteers across lines of identity difference.
  • Strong Attention to Detail – carefully examines work & catches the smallest mistakes.
  • Multitasking Skills – The ability to successfully juggle multiple projects at once and prioritize appropriately.
  • Excellent Customer Service Skills – Demonstrably strong verbal, written & interpersonal communication skills.

Qualifications (Preferred):

  • Technical Proficiency – Experience productively utilizing G-Suite and Microsoft Office in a work environment, especially Google Sheets/Microsoft Excel.
  • County Party Ties – Previous experience effectively working with county party leaders and/or volunteers.

Benefits: Great benefits including; excellent health care ($1/month), dental ($1/month), vision ($1/month), life insurance (free), short term and long-term disability (free), free Better Help virtual therapy, free Calm premium subscription, monthly cell phone stipend, 10 days paid vacation, retirement plan with 3% employer match, 3 floating holidays, 9 paid holidays, plus more!

Equity and Inclusion: The Democratic Party of Wisconsin has a vision for a deeply inclusive  and diverse party organization, membership, and electorate. In order to be successful at the  Democratic Party of Wisconsin candidates must have the cultural competence to successfully  work with a diverse array of constituency groups. We especially strongly encourage applicants  with close ties to Black, Indigenous, AAPI, Latinx, Muslim, non-English-speaking, disability,  and LGBTQ communities. The Democratic Party of Wisconsin is an Equal Opportunity Employer.

Note on COVID-19: Candidates will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment, except where prohibited by law. Reasonable accommodations due to disability, medical condition, or bona fide religious belief will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.